Coursedog Joins Ellucian Community of Ethos Connected Partners

Ellucian and Coursedog Improve Scheduling and Curriculum Management Processes via Ethos Integration

NEW YORK and RESTON, VA — Coursedog, the only integrated academic operations solution for colleges and universities, and Ellucian, the leading higher education technology solutions provider, today announced Coursedog has joined the Ellucian community of Ethos connected partners. The Ethos platform connects people, processes, and applications across higher education institutions, powering the essential work of colleges and universities.

Integrating Coursedog’s Integrated Academic Operations Platform with Colleague through Ethos enables institutions to capitalize on the synergies between their scheduling and curriculum management processes. With deeper insight into their data, colleges and universities can leverage variables like degree pathways and student demand to make informed decisions that maximize financial health and student success. Administrators at universities that have integrated with Coursedog through Ethos have reported saving time and budget that they are able to re-allocate towards student-facing initiatives.

Coursedog utilizes the Ethos Business and Data Layer APIs to synchronize optimized scheduling and curriculum information between the Colleague and Coursedog systems in real time, creating a seamless integration experience for schedulers, registrars and curriculum planning staff.

“We’re pleased to partner with Coursedog to deliver solutions that support our customers in integrating academic operations,” said Kuljit Dharni, Senior Vice President of Partnerships, Ellucian. “The Ellucian ecosystem is enabled by our Ethos Integration platform, which uses Business and Data layer APIs to create seamless connections between both Ellucian and non-Ellucian solutions. The Ethos enabled Ellucian and Coursedog integration will help clients achieve faster time to value with increased visibility into their entire curriculum data lifecycle.”

“As institutions are more focused than ever on executing student-centric, data-driven, and cost-efficient academic operations it is critical that they are able to leverage easy-to-use tools like Coursedog to achieve long-term success,” said Justin Wenig, Co-Founder and CEO of Coursedog. “We are thrilled to partner with Ellucian to help colleges and universities integrate with Coursedog in order to unlock the benefits of modernizing their academic operations and meet their strategic enrollment management goals. The Ethos integration enables administrators to build schedules that reflect student curricular requirements for their pathways, with up to date, accurate data.”

Coursedog will continue to invest in its Ethos integration in order to further streamline the implementation experience.

About Coursedog

Coursedog is an Integrated Academic Operations Platform, empowering academic administrators to execute exceptional educational experiences. Today they partner with nearly one hundred institutions, servicing around one million students, including Ashland University, Chaminade University, Union County College, and Blue Ridge Community College. Our integrated platform helps colleges and universities support student-centric scheduling, build efficient curriculum processes, publish online catalogs and handbooks, and digitize campus forms and workflows.

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Bimm Students

Ellucian Solutions to Improve User Experience, Support BIMM’s Expansion Goals

July 13, 2021 – RESTON, Va. and EAST SUSSEX, England– Ellucian, the leading higher education technology solutions provider, today announced that The BIMM Group, the largest specialist provider of creative arts education in the UK, has selected Ellucian to modernise its technology operations.  A new Ellucian customer, BIMM joins more than 1,100 institutions worldwide that are in the cloud with Ellucian.

BIMM will be using Ellucian Banner Student with Ellucian Managed Cloud, a student information system (SIS) to support registration, enrolment, grading, advising, and course planning. In addition, BIMM’s suite of Ellucian cloud-based solutions will include CRM Recruit, CRM Advise, Intelligent Learning Platform (ILP) and Ethos, to enable future growth and development in a connected environment. Implementing these solutions across BIMM’s colleges and future colleges will automate processes to improve efficiencies and ensure consistency with an improved experience for students and staff. BIMM’s technology modernisation will make it easier to incorporate new colleges in the future. Ellucian’s cloud-based solutions support institutional transformation, student engagement and success across all stages of the student lifecycle.

“Today the BIMM Group has 8 colleges across Europe, serving the music industry established through strategic acquisitions and new campus roll-outs.  As part of strategic diversification, BIMM has also moved into the broader creative arts education market with the acquisition of performing arts and film schools, consolidating BIMM as a hub for its three creative arts areas: Music, Performing Arts and Filmmaking,” said David Jones-Owen, Chief Operating Officer, The BIMM Group.  “With over 8,000 students and to continue to grow, the institution needed a scalable student record system, and we look forward to implementing the Banner product which will enhance our student experience and streamline business processes across multiple geographies and curriculum areas.”

“Leveraging our cloud solutions, BIMM’s unique model will realize the benefits of a modern technology ecosystem, including seamless integrations, resiliency and scalability. Efficiencies gained will span their growing footprint across Europe,” said Darren Hunt, Senior Vice President and Managing Director EMEA and APAC, Ellucian. “We welcome BIMM to the Ellucian customer community and look forward to helping them meet their strategic goals for improved business operations and expansion.”

About BIMM

BIMM provides university-level education courses in modern music, performing arts, and filmmaking to over 8,000 students across 12 colleges in the UK, Ireland, and Germany. It has established itself as the market leader through a long-standing commitment to providing the highest quality creative arts education, allowing students to maximise their career potentials.

The BIMM Group is made up of BIMM Institute, Institute for Contemporary Theatre, Performers College, Northern Ballet School, and Screen and Film School. This wide network of colleges provides unique opportunities for students to collaborate creatively on projects with others working in music, performing arts, and film.

 

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News EdTech Digest Award

Ellucian Ethos Makes Seamless Connections Between all Critical Campus Functions

RESTON, VA — Ellucian, the leading higher education technology solutions provider, has been named a finalist in EdTech Digest’s 2021 EdTech Awards. The company’s Ellucian Ethos, a platform that uses APIs and data integrations to connect people, processes and applications across institutions, was recognized in the Cool Tool Awards higher education solutions category.

“The seamless integrations enabled by Ethos are helping institutions around the globe enhance business processes, decision-making, and performance across all critical campus functions.  We are honored to be named a finalist for this award as it underscores our commitment to reducing institutional complexity through innovation and open architecture,” said Stephen Laster, Chief Product Officer, Ellucian.

Ellucian recently announced Ellucian Experience, a new, cloud-based user hub that simplifies campus life for students, faculty and administrators. Experience allows institutions to capture the full power of Ethos, leveraging seamless connections between technologies, whether Ellucian or third-party.

The EdTech Awards recognize people in and around education for outstanding contributions in transforming education through technology to enrich the lives of learners everywhere. Featuring edtech’s best and brightest, the annual program shines a spotlight on technology in the K-12, Higher Education, and Skills and Workforce sectors.

Celebrating its 11th year, the US-based program is the largest recognition program in all of education technology, recognizing the biggest names in edtech – and those who soon will be.

This year’s finalists and winners were narrowed from the larger field and judged based on various criteria, including pedagogical workability, efficacy and results, support, clarity, value and potential.

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Textbook Brokers is a leader in collegiate retailing, offering competitive pricing paired with exceptional customer service. Textbook Brokers offers the same selection, support, and marketplace pricing as an online-only retailer, but with the customer service associated with a physical store. Textbook Brokers operates dozens of traditional full service on-campus college bookstores, traditional off-campus bookstores, online only bookstores, and hybrid bookstores.

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Spearheading the charge among a consortium of California colleges, Allan Hancock College sought to integrate multiple tools and vendors to enhance the student experience and centralize sensitive data within one application program interface (API).

In June 2019, Allan Hancock College’s Director of IT Services, Andy Specht, kicked off an initiative primarily aimed at integrating Ellucian Banner with Jobspeaker—a third-party vendor that connects students and alumni with potential employers in the workforce.

We had the challenge of figuring out how to bring student data from Banner into Jobspeaker. We have tens of thousands of students who would possibly be using this. Any current student might want to use it, but also alumni of the college would be eligible to use the platform.

Andy Specht, Director of IT Services, Allan Hancock College

Empowering student and alumni success through technical integration of digital applications

Challenge

Integrate multiple tools and vendors to enhance the student experience and centralize sensitive data.

Results
  • Created a platform that connects students and alumni to hundreds of potential employers
  • Minimize the amount of sensitive data pulled from Ellucian Banner
  • Streamlined single sign-on capabilities to improve quality of life
  • Designed a functional infrastructure that can accommodate future integrations

How Allan Hancock College is empowering student and alumni success in the job market through the unification of Ellucian Banner and Jobspeaker

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Empowering student and alumni success through technical integration of digital applications
Allan Hancock College
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Podcast
Welcome to Ellucian Connects
#EllucianConnects for more podcasts featuring #highered trends, tips, tech & more.

What’s the value of enterprise architecture, and how does it fit into the overall strategy of your organisation?

Join Ellucian’s Ian Anderson, Enterprise Architect, and our guest speaker, Marc Lankhorst, Managing Consultant and Chief Technology Evangelist at BiZZdesign, for a discussion about enterprise architecture in the higher education landscape.

Ian and Marc cover how enterprise architecture can help you create a cohesive digital strategy that exists throughout every arm of your institution. They also discuss the growing need for technology innovation and transformation in the face of ever-present disruption.

Key takeaways

  • What is Enterprise Architecture, and how can it be leveraged by organisations in higher education?
  • In the midst of uncertain times, how can Enterprise Architecture help drive digital transformation?
  • What is the importance of creating a cohesive strategy that incorporates every function of your business?

I see organisations speeding up digitization efforts, that they might have had planned already, but suddenly it’s become a matter of survival to move into the digital space...

- Marc Lankhorst
Ian Anderson

Ian Anderson
Enterprise Architect, Ellucian

Marc Lankhorst

Marc Lankhorst
Managing Consultant and Chief Technology Evangelist at BiZZdesign

 

Discover more industry insights and learn how Ellucian is empowering institutions across the world to connect, adapt, and grow.

Podcast: Driving institutional success outcomes with Enterprise Architecture
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What’s the value of enterprise architecture, and how does it fit into the overall strategy of your organisation? During the podcast we discuss enterprise architecture in the higher education landscape.

Podcast
Welcome to Ellucian Connects

Ellucian’s higher education experts Kari Branjord, Senior Vice President, Digital Transformation and Ian Anderson, Enterprise Architect discuss how partnership and collaboration, with technology that is up to the task, can help your whole institution to connect, adapt and grow.

Key takeaways

  • How can universities leverage data to build a community for their staff and students?  
  • What is driving the need for collaborative technology in higher education? And, how can collaborative tools increase student engagement?
  • Universities need to ensure that their level of interactivity and interoperability is repeatable and sustainable.

Kari Branjord, Senior Vice President, Digital Transformation, Ellucian
Ian Anderson, Enterprise Architect, Ellucian

Humans connect no matter the circumstances and challenges presented to them. This new reality has opened up new opportunities for collaboration – whether it’s talking to different parts of your institution or using new technologies to connect in different ways. Ellucian gives you an opportunity to streamline efficiencies and take advantage of new possibilities. It’s all rooted in one fact, one ideology, and one belief: we grow together.

When things are changing quickly, the shared knowledge of community is more critical than ever. As part of the We Grow Together series, this episode will focus on the power of community, and we’ll hear from Ellucian experts who are helping institutions reach their goals and driving transformational change through collaboration and technology.

 

Insights - We Grow Together Podcast Series 3 - Together
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As part of the We Grow Together series, this episode will focus on the power of community, and we’ll hear from Ellucian experts who are helping institutions reach their goals and driving transformational change through collaboration and technology.

Podcast
Welcome to Ellucian Connects

Ellucian’s higher education experts Kari Branjord, Senior Vice President, Digital Transformation and Ian Anderson, Enterprise Architect discuss how partnership and collaboration, with technology that is up to the task, can help your whole institution to connect, adapt and grow.

Key takeaways

  • Universities have been urged to make more data-based decisions - what is the first step in creating a data-driven culture? 
  • In what ways are student expectations dictating the digital landscape of higher education institutions?
  •  Learn how the higher ed community is creating a culture of improving and enhancing processes to support the student experience.

Kari Branjord, Senior Vice President, Digital Transformation, Ellucian
Ian Anderson, Enterprise Architect, Ellucian

As part of the We Grow Together series, this episode will look at the theme of higher ed always pushing boundaries. From new student services to innovative technology and the cloud, we look at how institutions across the globe are aiming ever higher. What drives this aim? How does technology help institutions drive this forward?
 
We will wrap up the podcast with a summary on post-normal higher education and how institutions can work together, with students, staff and faculty,  partners and other institutions to learn and grow together to meet their individual goals. 

Insights - We Grow Together Podcast Series 2 - Higher
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As part of the We Grow Together series, this episode will look at the theme of higher ed always pushing boundaries.

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The purpose of higher education, whether it’s to prepare a person for life or a specific job (or to push the boundaries of research) – is based on a drive for betterment, new knowledge and to constantly redefine our future. 

This enterprising attitude for progression shouldn’t stop at academia – higher ed institutions themselves need to constantly improve, adapt and grow to keep up with changing student and staff expectations. 

Mapping academia 4.0

Digital transformation strategies are pervasive in higher education, with some institutions at the beginning of their journeys and others advancing rapidly. No matter where you are on your journey, it’s important to map what the future may look like, to ensure the software you’re using today is ready for tomorrow. This blog looks at five key areas that are revolutionising the face of higher education: intuitive student information, virtual recruitment, personalised learning, on campus versus online learning and activating the cloud for cost efficiency.

Intuitive student information 


Artificial Intelligence (AI) has long been heralded by retail and e-commerce to understand customer purchasing trends but it has a use in higher ed too. AI can be used to drive better insights to improve the student experience and overall student outcomes. Machine learning can be used to help identify student patterns to gain a better understanding of student behaviour. It enables institutions to respond quickly to identify risks of a student dropping out, predict students that may need extra support to pass exams and pin-point which students may need additional intervention with education fees. 

One institution that has leveraged AI to refine its process of identifying at-risk students is Georgia State University’s. The university’s Student Financial Services team set out to create a system that harnesses AI to provide early alerts and extra insight to help staff offer the right interventions.

By applying AI analytics to the vast amount of data in the university’s student information system (SIS), the team developed a new platform to help students pay for their studies. Thanks to the hard work behind the scenes, one year since launching the programme, the university served twice as many students without increasing staffing levels and students who sought assistance were 20.6 percent more likely to complete all financial-aid requirements and bring their balances down to zero. 

Virtual recruitment 


Student recruiters will use a mix of digital and face to face approaches, both in the immediate post-COVID future but also in a bid to broaden recruitment opportunities across the globe. 

Virtual student interaction has already moved outside the lecture room, with recruitment set to leverage digital technologies. As one in six high school seniors in the US who originally planned on attending a four-year university before the coronavirus pandemic are now considering a different path, it is imperative student recruiters adapt – and quickly – to keep prospective students engaged and interested. 

Whether students are engaging with key department staff and student leaders on their own time or through planned virtual meetings, they need to be able to access key information in flexible, and digestible ways.  Read more here

Customized and personalized learning


The personal demand principle, created because of technology’s ability to serve personalised data to users, means that students and staff in higher ed are moving to a model where they access information when it is relevant to them, whether it’s on their phone out and about on campus or on their laptop. 

This impacts on not only the courses offered to students, with a greater level of personalisation than previously required, but also creates an expectation shift that goes beyond education delivery. Students and staff expect to be able to access the information they need, when they need it. This has implications for data access behind the scenes. For example, if a student makes a change to their address information, staff expect that information to be updated quickly so whenever they run a report on student information, it is always up to date and accurate. 

This is where solutions such as the Ellucian Ethos platform can offer an advantage. The software platform establishes a uniform data structure, integrating Ellucian, partner and institution applications to enable informed decision making across campuses and programs. 

One institution to do this was Southern New Hampshire University, who partnered with Ellucian to integrate Ethos and MuleSoft with its internal processes for real-time data reaction. 

Toby Carroll, Director of Development and Integrations, Southern New Hampshire University, explains: “An advisor can now contact a student if they get a failing grade, and they’re going to know that within a very short period of time.

“Before we put this system in place, once you clicked your application, it would take 15-20 minutes before that would even get in front of an advisor, it would be put on a spreadsheet, and you’d see it the next day. Now, from the time that you say yep, I think I’m interested in SNHU, within six seconds, an advisor can call you and start to talk to you about your options at SNHU.”

On campus versus online 


Two sectors that remained open and active to deliver services amidst the coronavirus pandemic were healthcare and education. For a sector that largely hadn’t changed in 400 years, higher education had to adapt – and adapt quickly. Students who were used to being taught on campus saw their courses switch to online delivery. Whilst the world emerges from this pandemic, it’s arguable that many institutions will need to continue to deliver a mix of on campus and online learning. 

For example, how will international students continue learning when they can’t travel to the country in which they study? And how will we continue to meet the changing expectations of students, who may now be used to learning predominantly online?  The answer is in a blend of on campus and online learning. 

By adapting course delivery in the immediate post-pandemic world, institutions will be able to stand out and attract new students whilst driving revenue when budgets are feeling the pinch. The key is crafting courses that are insightful, meaningful and effective and ensuring the software backing up online learning services is robust and efficient. 

You can read more about recommended strategies for effective teaching online here
 

Revenue down, costs up


Institutions will be looking at ways to reduce labor costs, improve efficiencies and ensure teams are focused on improvements to deliver great experiences. Preparing for a move to the cloud is essential for institutions looking to cut costs in the long-term delivery of IT services. 

This was the case for Connecticut State Colleges and Universities who when making a switch to the cloud saw their costs drop from $3,000 an hour to run their ERP to just $300 an hour – a meagre 10% of the previous cost. 

Commenting on the move to Ellucian, Joseph Tolisano, Chief Information Officer, Connecticut State Colleges and Universities, said: “Moving… to the Cloud gave us more security, monitoring, and a more cost-effective solution.

“Once we moved to the Cloud, the cost model changed to just over $300 an hour, because you're [Ellucian] maintaining and monitoring those systems 24 hours a day. You're doing all of our upgrades. You provide full DR [disaster recovery] for us.”
 

How will technology help the sector get there? 

Digital transformation strategies are pervasive in higher education, with some institutions at the beginning of their journeys and others well on the road.  

One thing we can be certain of, is that the future will be different than today. Whether it’s meeting changing student and staff expectations, the introduction of new technologies or an unplanned global pandemic, change is inevitable. Therefore, it’s vital you’re able to grow and adapt with the right mix of technology solutions and partners, like Ellucian, to challenge you and support your vision of the future. 

To learn more about the role of technology in empowering change in higher education, you can read our latest blog here

Insights Image - The Roadmap Higher Education 4.0
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The roadmap to the future of Higher Education

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Key takeaways

  • Higher education institutions can keep ahead of the curve through the integration of synergic technology
  • Think of technology as a tool to enhance student engagement
  • Share data and enable a data-driven culture

As technology evolves, so does the higher education campus. For example, student enrollment is becoming digitalized, with online enrollment systems instantly adding registration information to one centralized database.

Coronavirus has also been a driving force for institutions choosing to devise their digital transformation strategy. This is even more so the cause because of the pandemic. Institutions are expected to remain competitive while maintaining expectations for students, staff and faculty.

One way higher education institutions can keep ahead of the curve is through the integration of synergic technology. Students and staff are now accustomed to collaborative technology in their personal lives. Whether it’s the ability to control home heating systems with their phone, to e-Calendars giving reminders of events, to instant messaging platforms aiding communication, staying connected has become an integral part of everyday life.

The modern student, staff member or faculty advisor has become accustomed to using technology in everyday life, and they expect the same from higher education institutions. From the way an institution registers and stores student data, to updating grades on a centralized app, if a campus wants to keep up with their students and staff, it needs to embrace collaborative technology.

Higher student engagement

It’s easy to think of technology as a distraction, instead of a tool to enhance student engagement. It’s commonplace for students to use their phones and tablets as their chief information source, so it makes sense for students to have access to their progress, grades, campus news and more, from their mobiles or tablets.

A 2016 survey by Ellucian has shown that 98% of students want their schools, colleges and universities to use their personal data in order to enhance their time and experience in higher education.

When students have increased access to resources, information and tools, they can take control of their education and direct their own learning. This, in turn, means that they will achieve more, and build a better rapport with university staff.

For example, when Wake Technical Community College received a Project COMPASS is a U.S. Department of Education First in the World grant, they wanted to find an innovative solution to increase their student engagement and success rates for online students.

They had identified that there were persistent, “achievement gaps between students of color and their counterparts”, and wanted to improve the retention rates and the success rates of online students through collaborative teaching methodologies.

They decided to leverage their existing technology and implement Ellucian Colleague®, which meant they could create academic plans to help students stay on track for academic program completion and graduation. They used data to determine baseline and create control and test groups. As a result, they improved withdrawal and success rates by six percentage points for students overall, and 10 percentage points for students of color.

Enabling a data-driven culture

When departments, campuses and silos of a university communicate and share data, they have the ability to better understand what their students and staff want and need. This communication also makes it much easier for institutions to identify and solve common challenges.

This was echoed by Bakersfield College. They aimed to create seamless transitions for students transferring from Bakersfield to their local university and knew the best way to do this was through data-sharing. They used Ellucian Banner® as their data repository to manage critical student information and deliver services to keep them on track.

They were able to identify and pull pieces of data information regarding curriculum, student course-taking patterns, and more. Departments would communicate and store data in one central place, that was easy to access and interpret.

This meant Bakersfield could create a seamless transition for students who were taking courses at the community college and transfer this information to their local university smoothly. In doing this, they were able to increase the number of degrees awarded, the number of students who successfully transferred, and overall student experience.

Automating workflow

Automation in the higher education landscape can maximize efficiency, save time and eliminate waste, all of which will have a positive impact on workflow. This automation can be implemented on a micro and macro-level, whether it’s from free, easy-to-use apps that lecturers can implement, or a SIS (student information system) that eliminates time-consuming everyday tasks.

Becker College had a slow and broken system where they were using PDFs and Word documents to create forms for the students, staff, faculty, and adjuncts. This process was made even more cumbersome because there wasn’t a single, campus-wide source for forms. Different departments would have their own ways of creating a form, which meant there were inconsistencies with the data that was uploaded onto the system, creating many challenges.

In 2017, Becker College started to look for ways to automate this process and many others, while increasing efficiencies across its two campuses. The institution decided to implement Ellucian Workflow to boost efficiency and coordinate the flow of information across each campus. They were eager to implement the system because of its integration with Ellucian Colleague, the institution’s ERP (enterprise resource planning system).

In doing this, Becker had better control and access to forms, and errors were significantly reduced. Additionally, they were able to process new hires in one day, rather than two-and-a-half weeks.

Conclusion

When higher education institutions embrace innovation for internal processes, they can improve how faculty and staff work together, and the student experience becomes prioritized. Easy-to-use, collaborative technology will become ingrained in pedagogy, giving students, staff and faculty a seamless user experience.

Why the modern campus will rely on collaboration technology

Why the modern campus will rely on collaboration technology

Ellucian
Ellucian
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When institutions implement the right technology, it will give students, staff and faculty flexibility and enhance their academic experience. Find out more.

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