Ellucian Content Management

Ellucian Content Management

Shuffling hard copies between departments often requires cumbersome and manual workflows that slow response times. Ellucian Content Management lets you process any document or file in less time without adding extra burden to staff.

Help students and staff stay productive

Respond quickly

Respond quickly

Improve customer service by getting the digital files you need in minutes, not days.

Boost productivity

Boost productivity

Automate business processes, increase collaboration between departments and provide easy access to information.

Secure information

Secure information

Define who can access, edit, read files and set rules for automatic archiving and disposition.

Reduce costs

Reduce costs

Create an eco-friendly campus by eliminating paper and reducing mailing costs.

Features

Automatic data capture

Automatic data capture

eliminates manual data entry and improves transactional efficiencies by capturing files from anywhere, including mobile devices.

  • Capture documents on demand from virtually any device in any location
  • Apply bar codes, patch codes, optical character recognition and intelligent character recognition
  • Automatically relate content to specific screens or transactions within Banner® by Ellucian
  • Use unlimited metadata options to index content with unique characteristics or requirements
Document management

Document management

increases efficiencies and ensures compliance with institutional policies.

  • Enable users to digitally sign documents, check out the latest version of a document, check in a new version and review a history of revisions
  • Organise all institutional information in a secure, central, electronic repository
  • Grant or revoke individual and group rights to each distinct system function
  • Conceal confidential data while preserving a document’s original integrity
Integrated, full text search

Integrated, full text search

enables you to quickly and easily find the content you need.

  • Find files via saved, ad hoc, or integrated search capabilities
  • Access documents instantly within existing Banner forms
  • Locate documents using system-assigned values or manually entered metadata
  • Perform full-text searches across large repositories
  • Analyse, extract and manage metadata to make videos and other forms of rich media easily findable  
Workflow designer

Workflow designer

streamlines processes and document approvals throughout your institution.

  • Create, manage and modify simple and complex workflow processes using the intuitive workflow interface
  • Build powerful document routing rules using ordinary language
  • Automatically direct documents to work queues based on linear or parallel processes; specific data inside documents, e-forms or databases; and other methods
  • Simplify processes with customisable, real-time notifications and integrated to-do lists that establish deadlines and priorities
Electronic forms and signatures

Electronic forms and signatures

capture data directly and replace paper forms.

  • Collect raw data from web pages, mobile devices and software applications
  • Validate, store, organise and secure content collected in eForms so you can route it through workflows and apply version control
  • Enable users, including students, to submit forms and data via your portal
  • Convert paper forms into electronic replicas, with original structure intact
  • Distribute documents securely with options for parallel or sequential signing by internal staff
Records and information management

Records and information management

allow you to manage the complete lifecycle of content, from capture and retention to archiving and destruction.

  • Archive or delete content based on your business rules and retention policies
  • Define phases and triggers within time- and event-based document retention policies
  • Manage data as needed—destroy it, transfer it to storage (online, nearline, or offline), or permanently retain it
  • Easily create holds to prevent the modification or deletion of information
Why digitising paper is no longer just a good idea—it's a must to reduce costs and secure information

How it works

Ellucian Content Management enables institutions to digitally capture, manage and access documents and unstructured content campus-wide. With electronic versions of files—from documents and images to voice and video—you can govern information more effectively and save time, money and office space.

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